Job Description:  
We are seeking a highly execution-oriented Office Manager & Executive Operations Partner to serve as a hands-on leader overseeing the day-to-day functioning of the office while providing senior administrative support to executive leadership. This role is deeply embedded in the operational backbone of the firm and requires someone who thrives in the details, enjoys being fully immersed in administrative work, and takes pride in operational excellence. 

This individual will take primary ownership of office operations, facilities, and administrative team leadership, while also supporting recruiting coordination and delivering high-quality executive assistance. 

The ideal candidate is calm under pressure, exceptionally organized, service-minded, and energized by being the person who makes everything run smoothly. This role is a high-impact, execution-focused position for someone who values precision, responsiveness, and operational excellence. 

Responsibilities:  

Office Management & Facilities Leadership 

• Oversee daily office operations, ensuring a highly functional, organized, and professional environment  

• Own complex calendar management with precision, prioritization, and proactive conflict resolution 

• Manage relationships with building management and vendors  

• Coordinate repairs, maintenance, supplies, and equipment procurement as needed 

• Lead office projects including moves, reconfigurations, and improvements  

• Monitor administrative and facilities-related budgets and expenses  

• Ensure a best-in-class in-office experience for employees and visitors 

Administrative Team Management 

• Directly supervise and actively support a team of administrative professionals 

• Set clear expectations for responsiveness, quality, and service standards 

• Work closely with others on the Workplace Management team to ensure seamless execution of daily office operations 

• Ensure strong coverage models and cross-training to eliminate gaps 

Reception & Workplace Experience Oversight 

• Maintain professional, polished experience for employees and visitors 

• Establish consistent protocols for visitor management and phone coverage 

• Ensure reception operates with warmth, discretion, and efficiency 

Recruiting Coordination & Candidate Experience 

• Partner with HCM to coordinate interview scheduling across multiple stakeholders with precision and responsiveness  

• Manage candidate logistics, including onsite scheduling and interview coordination  

• Greet candidates and serve as the primary point of contact during onsite interviews  

• Ensure a professional, welcoming, and seamless in-office candidate experience 

Qualifications: 

• 7+ years of progressively responsible administrative experience. 

• 3+ years of experience managing or mentoring administrative staff 

• Exceptional organizational skills with strong attention to detail 

• Ability to remain composed under pressure. 

• Professional maturity and sound judgment in handling confidential matters 

• Advanced proficiency in Microsoft Office Suite and business collaboration tools